Practice guide 82: electronic signatures accepted by HM Land Registry · 12. Things to remember

12. Things to remember

practice guide 82 electronic signatures accepted by hm land registry 12 things to remember · in force: unknown

Captured source text (L5)

12. Things to remember

To avoid the most common errors when lodging a document signed with a conveyancer-certified electronic signature, you should:

- ensure the operating system or platform used for the signature process includes the use of one-time passwords to allow access to the electronic document by the signatories and witnesses at the time of signing; - remember to highlight the date field to be completed as the final step of the signing process when loading the document to the signature platform. The electronic document stored in the signature platform represents the original deed or document. It is not acceptable for a copy of the electronic document to be created (either by printing or storing electronically outside the platform) and the date to be added to this copy instead of dating the electronic document in the platform; - remember to include a certificate, signed by an individually regulated conveyancer, confirming the applicable requirements have been satisfied.

We only provide factual information and impartial advice about our procedures. [Read more about the advice we give](https://www.gov.uk/government/publications/hm-land-registry-service-standards/our-service-standards#advice).

Full captured verbatim text

To avoid the most common errors when lodging a document signed with a conveyancer-certified electronic signature, you should:

- ensure the operating system or platform used for the signature process includes the use of one-time passwords to allow access to the electronic document by the signatories and witnesses at the time of signing;
- remember to highlight the date field to be completed as the final step of the signing process when loading the document to the signature platform. The electronic document stored in the signature platform represents the original deed or document. It is not acceptable for a copy of the electronic document to be created (either by printing or storing electronically outside the platform) and the date to be added to this copy instead of dating the electronic document in the platform;
- remember to include a certificate, signed by an individually regulated conveyancer, confirming the applicable requirements have been satisfied.

We only provide factual information and impartial advice about our procedures. [Read more about the advice we give](https://www.gov.uk/government/publications/hm-land-registry-service-standards/our-service-standards#advice).

What this provision means

Model summary, checked against the text on the left.

Relevance to Signicat: 3/3 · detailed summary (L4) Status: not needed for a short provision · Stored artifact; current recipe verification unavailable

Conveyancers lodging documents with conveyancer-certified electronic signatures must ensure platform OTP access, direct platform dating, and conveyancer certification.

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Part summaries

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Verification findings (41)

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Pending effects amendments not yet applied to this text

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Instrument: uk:govuk/hmlr-pg82-electronic-signatures
Part: 12. Things to remember
Version: c394ce9950dfc507d1f10ab4…
Content hash: sha256 b1581fa1227079b89bd21699…
Source: gov.uk/government/publications/electronic-signatures-accepted-by-hm-land-registry-pg82/practice-guide-82-electronic-signatures-accepted-by-hm-land-registry