Captured statutory text (L5)
6
(1)The requirements in relation to any documents or combinations of documents produced by an employee pursuant to article 3, 4 or 4A of this order are that—
(a)the employer takes all reasonable steps to check the validity of the document and retains a record of the date on which any check was made;
(b)the clear copy or copies are retained securely by the employer for a period of not less than two years after the employment has come to an end;
(c)if a document contains a photograph, the employer has satisfied himself that the photograph is of the ... employee;
(d)if a document contains a date of birth, the employer has satisfied himself that the date of birth is consistent with the appearance of the ... employee;
(e)the employer takes all other reasonable steps to check that the ... employee is the rightful owner of the document;
(f)if the document is not a passport ... the employer retains a clear copy of whole of the document in a format which cannot be subsequently altered; ...
(g)if the document is a passport ..., the employer retains a clear copy of the following pages of that document in a format which cannot be subsequently altered—
(i). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(ii)any page containing the holder’s personal details including nationality;
(iii)any page containing the holder’s photograph;
(iv)any page containing the holder’s signature;
(v)any page containing the date of expiry; and
(vi)any page containing information indicating the holder has an entitlement to enter or remain in the UK and undertake the work in question; and
(h). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(2)A further requirement, if the employee ... is a student who has permission to work for a limited number of hours per week during term time whilst studying in the United Kingdom, is that the employer must obtain and retain details of the term and vacation dates of the course that the employee ... is undertaking.
Full captured verbatim text
(1) The requirements in relation to any documents or combinations of documents produced by an employee pursuant to article 3, 4 or 4A of this order are that— (a) the employer takes all reasonable steps to check the validity of the document and retains a record of the date on which any check was made; (b) the clear copy or copies are retained securely by the employer for a period of not less than two years after the employment has come to an end; (c) if a document contains a photograph, the employer has satisfied himself that the photograph is of the ... employee; (d) if a document contains a date of birth, the employer has satisfied himself that the date of birth is consistent with the appearance of the ... employee; (e) the employer takes all other reasonable steps to check that the ... employee is the rightful owner of the document; (f) if the document is not a passport ... the employer retains a clear copy of whole of the document in a format which cannot be subsequently altered; ... (g) if the document is a passport ..., the employer retains a clear copy of the following pages of that document in a format which cannot be subsequently altered— (i) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (ii) any page containing the holder’s personal details including nationality; (iii) any page containing the holder’s photograph; (iv) any page containing the holder’s signature; (v) any page containing the date of expiry; and (vi) any page containing information indicating the holder has an entitlement to enter or remain in the UK and undertake the work in question; and (h) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (2) A further requirement, if the employee ... is a student who has permission to work for a limited number of hours per week during term time whilst studying in the United Kingdom, is that the employer must obtain and retain details of the term and vacation dates of the course that the employee ... is undertaking.